This guide has migrated to a new format and can be found at http://go.middlebury.edu/refworks?midd
What is RefWorks? RefWorks can organize your citations and create footnotes and bibliographies for you. More details here.
CREATE AN ACCOUNT at http://go.middlebury.edu/refworks (shortcut: go/refworks). Watch this very brief tutorial about how to create an account.
For off-campus access, use the Group Code: The group code link below links to a page that is password protected (Midd students, faculty, staff only).
- Group Code for off-campus access to Middlebury College's subscription to RefWorks is here. Use your Middlebury username and password to view the group code. The group code allows off-campus access to Middlebury College's subscription to RefWorks. After you log in with the group code, you can log in with your RefWorks username and password.
Looking to export your citation to RefWorks? Check the database to see if it has an "Export to RefWorks" option.
Every database vendor has a different interface with different features. Learn how use RefWorks with the specific databases YOU use.
If your database doesn't have a RefWorks option, you can also look for your citation in Summon and export if from there.
Still having problems? Learn how to export manually.
Middlebury Computing LabsTo use the Microsoft Word Write-n-Cite add-in in Middlebury Computing Labs, each user must activate the add-in. Follow the instructions here Write-N-Cite-Word_add-in_activation.pdf .
Write-N-Cite AlternativeIf the Write-N-Cite plugin for Microsoft Word seems too cumbersome (or if you don't use Microsoft Word), use the One Line/ Cite method instead. Instructions are here.
Get it @ Midd ScreenThe Get it @ Midd screen only lists one author of a journal article, even if there are multiple authors. Therefore when you export a citation to RefWorks from this screen, you only get one author for your bibliography, which is not correct. To avoid this problem, follow the instructions here.
Page Numbers (in footnotes or in-text citations)
In Write-N-Cite, click the Edit Citation link in the upper-right corner. This launches the Citation editor, which allows you to modify your citation, including adding/changing the page number(s), which are automatically pulled in if they appear in your citation list (e.g., for a magazine, journal, or newspaper)
More details about Modifying page numbers other citation elements can be found here
Can't Create Bibliography (list of characters and symbols)
When trying to create a bibliography using Write-n-Cite, clicking on "Bibliography" produces a list of characters and symbols.
Solution:Save your .docx file as a .doc file, then create the bibliography again.
Also try the solutions on this page from the Duke University Libraries.
Can't Create Bibliography (Error: Reference can't be found)
When trying to create a bibliography using Write-n-Cite, clicking on "Bibliography" produces an error message that indicates that a particular reference can't be found.
What caused this problem:
A reference was cited in the paper, then deleted in the paper and in the RefWorks account. An embedded code for the reference remained in the paper, however. RefWorks can't process the bibliography without the deleted reference.
- First, to expose the embedded code, please open the document in MS Word and activate and access Write-n-Cite (WNC). Once both are running, select the Revert to WNC v.2 Document option from the Tools menu in WNC (Tools > Revert to WNC v.2 Document) and process the entire document.
- Then, using the Find feature in MS Word (Ctrl+F) attempt to locate the numbers reported in your document’s text.
- For each occurrence, simply remove the number, the author, and the pub year including the semi-colon that follows by deleting it. If the information needs to be updated, you should only need to replace the RefID number with the correct number that correlates to the correct entry in your database.
- Once the entire document has been processed, save the changes in MS Word and then return to WNC and select Convert to WNC III Document from the Tools menu (Tools > Convert to WNC III Document) and process the document again saving the changes when complete.
This process will rewrite the embedded code relying upon only that which is actually in the text of the document. Because the WNC III formatting process relies on embedded code in the MS Word document, we have seen instances where the code becomes corrupt from multiple editing sessions, the use of the Track Changes feature in MS Word, and incomplete conversions of WNC II to WNC III formatting.
How to avoid this problem
Do not create the bibliography until the paper is finished. This isn't always possible of course, but waiting until the final stages of revision will decrease the likelihood of this error.
Some databases sometimes have trouble connecting with RefWorks. When you try to export to RefWorks, nothing seems to happen. Here's what to do:
- Edit browser popup preferences to allow www.refworks.com
- Firefox: Tools > Options > Content >Block pop-up windows--Exceptions
- Internet Explorer: Tools > Internet Options > Privacy > Pop-up Blocker: Settings
- Restart the browser
- Go through the export process again. You might find that you also need to get a "security certificate" and "create an exception".
Multiple References for One Sentence
How can we get Write-and-Cite to format references like this:
(Alban et al. 2000; Anderson and Dombrowski 2009; Ayotte et al. 2007)
instead of like this:
(Alban et al. 2000)(Anderson and Dombrowski 2009)(Ayotte et al. 2007)
The issue your user is experiencing here is that after they’ve cited in the document, they are either clicking outside of the citation or pressing the spacebar. If they want to insert multiple citations in the same location, they need to continually click the ‘Cite’ links in Write-N-Cite. Or, insert the cursor within the last set of curly brackets before clicking on 'Cite' link. The program will automatically add the citations in correctly without having to do anything else. Don't use .docx files -- Use .doc instead
When trying to create a bibliography using "Format Paper and Bibliography" from a Word document with file extension "docx" a flawed document, or no document at all, is created.
Don't use the format docx. Save the Word document as a .doc file.
Changing a Word document from .docx to .doc seems to solve the problem of the “Final-whatever.doc” not being generated correctly when formatting a document and bibliography in RefWorks. The docx causes either an error message or a “Final-” document to NOT be created.
Output Style Modifications
When you modify an output style, if your changes aren't applied when you create endnotes (or footnotes), check your modifications.
You might have modified the style for only the "Generic" Reference Type (look for the drop-down located above the "Fields for this Type" and "Output Field Order" boxes). You also should modify the style for other types of sources, e.g., Book and Journal Article.
Citation & Style Guide
See this guide for more information on citing references.
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